When establishing your Google Workspace license, you will need to designate an administrator, usually someone with an IT background whose day-to-day job duties include setting up and maintaining the computer network or connectivity at your business.
While not technically a permission level, it’s important to understand the role of the administrator in your Google Workspace account. Only Managers are able to add or remove other users or delete the shared drive itself. The main difference between Managers and lower level permissions is their ability to add people to folders and move files and folders between shared drives. Managers are the head honchos and have the top level of permissions.
Restore files and folders in the drive’s trash can. 
Delete files and folders in the drive’s trash can. Move files and folders to the drive’s trash can. 
Move files and folders to and from the drive to another shared drive. Move files and folders within the drive. Add people to files or folders in the drive. Create new files or folders in the drive. Approve or reject comments and suggestions made by other users. View, comment on, and edit the drive, files, and folders. Google Workspace makes it easy to manage a shared drive without any specialized technical knowledge. This role often falls to an IT employee or system administrator, but does not require any advanced knowledge of computer networks. Managers are the main administrators of the shared drive itself. One of the best ways to make the best use of your Google shared drive resource is to assign permissions appropriately based on the user’s role within your organization. Let's get started! Shared Drive Permission LevelsĮvery Google shared drive user will be assigned a permission level. In today's article I'll provide a detailed explanation of each permission level in Google Shared Drives, what users with that level of access can (and can't) do, and provide some tips for an effective setup for your business. Content Managers (the default for new members)Įach level has access to files and folders within the shared drive, but can do different things with them. The five Google Shared Drive permission levels include: But for companies concerned about data security and access, a firm understanding of Google Shared Drive permissions and how to set sharing up effectively is important.Īs you create and manage a shared drive, be sure to make sure each employee has the appropriate access to create and modify files and folders within the drive to allow your teams to do their best work. Google Workspace allows companies to create Google Shared Drives for employee work and collaboration. Business has been moving toward online collaboration for years. But the global pandemic has shown that collaborating virtually is a necessity for today's business environment.
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